Frequently Asked Questions

Frequently Asked Questions…

Here is a sampling of frequently asked questions regarding the CVA Awards. If you can’t find what you’re looking for here or have a more specific inquiry, please feel free to contact us direct.

Can I submit my entries digitally / online?

Entries can now be submitted and paid for online! Simply choose the “Enter Online” button and fill out the entry form. You will be able to drag and drop your artwork/radio/video files into the gray box in section 8. There is no limit to the number of entries submitted. You will receive a confirmation email once the files have been downloaded. If you choose to finish your entries at a later time, you will receive a link via email to go back to your entries.

ACCEPTED FILE FORMATS: PDF, JPEG, MP3 as well as all digital video formats. If you have a video file over 20mb and are concerned about upload time, we suggest that you provide a word document or pdf with a hyperlink to where the video can be viewed or contact us at (800) 254-6789 ext. 102 for other options.

PAYMENT: When you finish submitting your entries, choose the black “Finish and Review” button at the bottom where you will have the option to review your entries and then proceed to our TLS-secured payment page. A payment receipt will be emailed to you. The charge will appear on your credit card statement as “Awards Program Services.” If you choose to mail in your payment or request an invoice, payment must be received by November 30, 2017.

When are the deadlines for the 2017 CVA Awards Competition?

Deadline:  September 29, 2017
LATE DEADLINE: OCTOBER 20, 2017
Entries must be postmarked on or before deadline.  Late entries (postmarked after September 29, 2017) must include a one time $25 late fee. No entries postmarked after October 20, 2017, will be accepted.

How is the judging conducted?

All entries for each category are placed together for judging by a panel of design and healthcare marketing professionals with decades of combined experience. Entries are judged on: Creativity, Layout/Design, Typography, Production, Quality & Overall Effectiveness.

Beautiful, Gold, Silver, and Bronze certificates are issued by both Group and Category. Judge’s Choice awards are presented to Division winners receiving a perfect score from the judges.

What materials are eligible?

All advertising /marketing materials developed, produced and/or distributed specifically for Cardio and/or Vascular service lines during the calendar year 2016 are eligible.

When will the winners be announced?

Winners will be announced on the CVA Awards’ website, www.CVAAwards.com in December. All awards will be sent to the organization designated on the Entry Form (#6). Duplicate awards may be purchased.

How much are entry fees?

SINGLE ENTRIES – $75.00/each

TOTAL AD CAMPAIGNS – $100.00/each

SERIES ENTRIES – $100.00/each

How can I pay the entry fees?

Enclose one check for the total amount of all entries with a copy of each Entry Form, together, in an envelope marked “Payment”. (Make checks payable to: Creative Images, Inc.)

Payments can also be sent under separate cover if needed.

Visa, Mastercard, or American Express are also accepted.

Please be sure to check the correct box on the entry form to indicate how payment will be provided.

Where do I ship my entries?

Ship all entries to:

Creative Images, Inc.
“CardioVascular Advertising Awards”
141 Willets Road
Sylva, NC 28779

How do I submit my mailed entries?

MOUNTED ITEMS: Mount all one sided materials… newspaper ads, magazine ads, posters, billboards, outdoor transit, logos, letterhead, etc., on a display board with the Entry Form attached. Photos of billboards or outdoor transit are acceptable. No specific size requirements in mounting. High-res pdf files are also accepted.

PRINTED MATERIALS: For multiple sided entries, (brochures, annual reports, direct mail, magazines, handbooks, etc.) place the entry in an envelope or box along with the Entry Form. High-res pdf files are also accepted.

RADIO SPOTS: Submit radio entries on a CD in an envelope with an Entry Form attached.

VIDEO/TV: Submit television and special video productions on DVD. Video entries should be submitted in an envelope with an Entry Form attached. Digital files such as MP4, AVI, MOV, WMV are preferred.

CAMPAIGNS/SERIES: Submit total advertising campaigns and series entries in a large envelope or box. Make sure an Entry Form is attached securely to outside of envelope or box. All media including TV & Radio should be included for campaigns. High-res pdf files are also accepted.

MOBILE & APPS: Mobile website/app entries must be accessible via iTunes or placed on media with appropriate download instructions. They will be judged on a mobile device.

WEBSITES: Simply list your URL as the name of your entry.

What is the best category for my entry?

Select the category that you feel best describes your entry. The judges will reassign entries into a more suitable category if the need arises.

Will my entries be returned to me?

Entries will not be returned. CVA Award entrants agree that all entries may be reprinted non-exclusively in Award Annuals, Marketing Healthcare Today magazine, and other promotional materials affiliated with Creative Images, Inc. Entrants hold or will secure the necessary licenses for use of all creative content embodied in any of the entries.

May I submit the same entry in additional categories?

Yes, you may enter the same entry in additional categories, but you must include an additional entry fee as well as send a duplicate copy of the entry to be judged. All categories are judged separately.

How many winners per category?

There are no set number of awards. Depending on the number of entries per category and the quality of the materials the judges assign appropriate awards depending on the entry’s overall score. The judges reserved the right to assign no winner to a category if the quality of submissions does not meet their expectations.